Confidential Secretary - Police Department

Position: Confidential Secretary - Police Department
Salary Range: $43,000.00 - $47,000.00 (commensurate with experience)
Union Affiliation: Non-union position

Job Description: Under the general supervision of the Chief of Police, the Confidential Secretary provides administrative support to the Chief of Police and the Deputy Chief of Police. The Confidential Secretary performs complex administrative, technical, and clerical duties, and exercises initiative and tact in addressing members of the community and representatives from other law enforcement agencies. Working with sensitive and confidential information, the Confidential Secretary maintains the strictest discretion and practices sound judgement. 

General Responsibilities: 

• Composing and typing letters, forms, correspondences, and reports.
• Processing invoices to generate payment.
• Maintaining calendars of the Police Chief and Deputy Chief and schedules meetings. 
• Distributing Personnel Orders.
• Ordering and maintaining office supplies. 
• Answering inquiries and resolving complaints.
• Placing calls for the Police Chief and Deputy Chief as required.
• Additional duties as assigned.

Desirable Abilities, Knowledge, and Skills: 

• Ability to screen callers and visitors.
• Ability to anticipate and resolve routine problems and apply established departmental policies.
• Possess accurate data entry skills; strong attention to detail; ability to understand and follow detailed instruction. 
• Perform all other job-related duties and tasks as assigned.
• Excellent verbal and written communication skills. 
• Excellent interpersonal and customer service skills. 
• Excellent organizational skills and attention to detail.
• Excellent time management skills with the ability to meet deadlines.
• Superior understanding of office methods, procedures, and equipment. 
• Ability to learn, interpret, and apply policies and procedures. 
• Proficient with Microsoft Office and productivity software

Minimum Qualifications:

• High school diploma (Associates Degree preferred)
• Five (5) or more years of experience in public service or in private sector involving the keeping of legal records or equivalent combination of experience and training which provides the desired abilities, knowledge, and skills. 

Prerequisite: Due to the sensitive nature of this position, the employee accepting an offer of employment must first sign a Memorandum of Understanding (MOU) which clearly outlines the completely confidential nature of being the Confidential Secretary to the Chief of Police and includes a written acknowledgment that any breach in that confidentiality will lead to a termination from employment. Must be able to pass a background check. 

Examination Weight: 100% Oral 

Application Deadline: Wednesday, April 24, 2024 at 4:00 p.m.

Please apply online at the City of East Providence employment website on ADP WorkforceNow. 

At the City of East Providence we celebrate the diversity of our citizenry, and are proud to encourage inclusiveness in our workforce. We do not discriminate on the basis of race, color, national origin, gender, sexual orientation, religion, age or disability in employment or the provision of services.

ADA/AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER