Payroll Coordinator (CLOSED)

Payroll Coordinator

Starting Salary - $52,152.76 - Grade 34
Union Affiliation: United Steel Workers 15509

Summary: Under the supervision of the Administrator of Payroll and Benefits in the Office of Human Resources, the Payroll Coordinator performs a variety of technical clerical duties involved in the processing of the City's payroll. Duties include calculating all wage assignments, reconciling payroll against submitted department time sheets, and calculating and remitting all applicable withholding liabilities. Work also includes preparing federal and state payroll reporting returns and researching applicable federal, state and local tax laws. The Payroll Clerk is also responsible for providing payroll data and reports as related to other functions of the Office of Human Resources. This requires general knowledge of benefits programs and other functions of the Office of Human Resources.

Duties and Responsibilities: Essential Duties are not intended to be an exhaustive list of all responsibilities, duties, and skills.  They are intended to be accurate summaries of what the job classification involves and what is required to perform it.  Employees are responsible for all duties as assigned.

• Prepares and processes all payroll transactions necessary for issuance of City bi-weekly payrolls. 
• Checks authorization documents for completeness and accuracy.
• Enters, updates, and maintains payroll database system to include personnel changes to reflect step increases, transfers, promotions, and other status changes.
• Processes payroll deduction checks.
• Maintains payroll files including employee status forms, payroll register, check register, completed worksheets, payroll deductions register, W-4 withholding certificates, credit union and bank deduction authorizations, savings bond authorizations, union dues, and united fund cards.  
• Generates deduction checks for State and Federal taxes, Social Security, retirement, and insurance.
• Prepares quarterly tax returns for IRS and Department of Employment Security.  Prepares reports for the Bureau of Labor Statistics, Municipal Employees Retirement System and others as required.
• Checks all computer and manual report date for accuracy.  
• Answers questions and resolves problems associated with pay.
• Makes recommendations for improvements to payroll procedures.
• Ensures proper processing of payroll deductions for taxes, benefits, charitable contributions, and other deductions.
• Assists and interacts with employees, former employees, and representatives from outside organizations via telephone, emails, or in person to provide support and information.
• Provides data and reports related to all aspects of the administration of employee compensation and benefits.
• Provides general information to employees about the services of the Office of Human Resources.
• Related duties as assigned. 

Desirable Knowledge, Skills, and Abilities: 

• Working knowledge of ADP software system.
• Thorough knowledge of payroll rules, regulations, procedures, programs, and system requirements.
• Knowledge of tax, pension and other deductions and ability to calculate the same. 
• Experience working in municipal government. 
• General understanding of the administration of benefits. 
• Ability to learn and use platforms and computer applications. 
• Knowledge of business procedures related to payroll administration.
• Strong business math skills.
• Strong written and verbal communication skills.

Minimum Qualifications:

• High school diploma or equivalent.
• A minimum of two (2) years' experience working with a computerized system to process payroll.

Physical Requirements: The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee must be able to:

• Work in a variety of physical positions, including sitting, bending, stretching, and standing for extended periods, and walking.  
• The employee is regularly required to talk and/or hear.
• The employee must be able to perform physical activities such as, but not limited to, lifting and/or moving light objects up to ten (10) pounds.

Examination Weight: Oral 100 %

Application Process: Apply on the City of East Providence Employment website on ADP Workforce Now.

Application Deadline: February 20, 2025 at 4:00 pm. 

At the City of East Providence, we celebrate the diversity of our citizenry, and are proud to encourage inclusiveness in our workforce. We do not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services.  

ADA/AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER